Lite POS owner setup

Lite POS setup starts from the menu you already manage in Qaema. Your main menu remains the source of truth; POS review selects a reviewed subset for the register and does not remove items from the main menu.

Review a menu

After a CSV import, confirm the staged import to place its items in your draft. Review and publish the draft separately. In Lite POS setup, you can save review progress and return to it later. The review shows the current item count and your plan’s item limit, and supports selecting a page, filtered results or the whole eligible menu. A page contains up to 50 items. Items without a price or ordering context need attention before they can be selected. “No extras” is an explicit choice for selected items.

In the register’s Items screen, Review and apply shows the approved and saved names and descriptions in both languages, including missing text. Temporarily unchecking an item keeps its tax and modifier settings for the current review. Closing or reloading the review starts again from the approved configuration; apply your selection with a reason to update connected registers.

Search by Arabic or English item name or SKU. If no items match, clear search and filters to see the menu again. Search does not change your POS selection: applying includes selected items hidden by the search. Validation and service errors receive keyboard focus and scroll into view inside the active editor or review. Sheets and category dialogs respect the device’s reduced-motion setting.

Tax profile

Choose Not sure yet, Not registered, or Registered. An unknown choice stays unconfirmed and does not claim a tax registration status. A zero rate is separate from being unregistered. Saudi registered profiles use the supported 15% standard setting; this setting does not perform ZATCA onboarding. See Set up ZATCA for your register for the owner’s test preparation guide.

You can configure a country and currency profile for another country. This stores configuration for later money and checkout support; it does not enable foreign-country checkout or claim foreign compliance. Changes to a published menu show an impact confirmation and only update the published tax metadata when explicitly confirmed. Past receipts and menu items are not rewritten.

Practice connection

After approving a reviewed POS menu, an owner can connect a practice connection. The server supplies a deadline of up to 30 days. The owner acknowledges that practice money and receipts must not be used for real payments. A first owner sets a six-digit register PIN before practice; the PIN is separate from the Qaema account password. Practice access and any device enrollment remain separate from live selling or tax receipt approval.

Pending requests keep their original deadline and request identity when you retry. If the menu or connection revision changes, reload and review the current state before submitting again.

Use your own browser

If you work alone, sign in with Qaema, choose your venue and select Use this browser. Confirm the displayed venue. A browser name is filled in for you; change it only if useful. You can continue to owner PIN and practice setup without scanning a QR or copying a code. No app installation is needed. Daily register access still uses your PIN.

Shared register or approval from another device keeps the existing QR/code setup for a team. Recovery and replacement controls remain separate.

If an unfinished setup request is missing or expired, choose Restart browser setup. This preserves saved orders and browser storage. An existing register that needs fresh authorization offers access recovery instead; a service outage offers retry. Use the same browser and avoid private browsing or clearing site data. Offline startup still requires a successfully cached app shell and menu.

Reading the register

On a tablet, the menu stays beside the order summary. On a phone, use View order to open the cart and Back to menu to return. Completed payments show Payment complete and read-only quantities, items and totals; receipt choices and kitchen status remain below. Opening another order or changing the payment view starts at the top of the summary.

When the register locks, choose your name and enter your PIN. The staff picker remains separate from the Orders, Prepare and Handover workspace. Saved orders are retained when you lock or switch staff.

Arabic screens use Western digits (0–9) for amounts, quantities, dates and reports, while keeping Arabic labels and right-to-left layout.